1. The University permits assemblies of University groups in the open area South of the Student Union and in the area east of the Fitness Center with prior approval (registration).
2. Any groups desiring to obtain assembly space in any University facility or in open areas, including those referred to in paragraph 1, must submit a written request, with a completed Cameron University “Request for Activity or Use of University Facility Form” to the Coordinator of Special Events, who is responsible for coordinating events and calendaring activities. Normally such a request must be received at least two weeks in advance; even emergency requests cannot be acted upon if received less than 72 hours before the proposed starting time of the event. The individual or group requiring space must get signed approval by the appropriate facility supervisors as noted on the Activity/Use of University Facility Form. Additional information is given below.
a. Groups affiliated with the University shall have priority in reserving space.
b. Nonaffiliated groups and organizations shall be required to pay the current space rental rate for the time and location approved. The Coordinator of Special Events will maintain a list of all charges and rental rates. In addition, a refundable deposit for damage to property shall be required.
3. Any group whose request for University space is denied shall have the right to appeal that denial to the Vice President for Student Services, provided that the appeal is received at least 72 hours before the proposed event. The Vice President for Student Services shall render a decision at least 24 hours before the proposed event.