Administrative Assistant, Litigation

This position is for an immediate opening and will be based in Washington, D.C.

FIRE is seeking a full-time administrative assistant to help its litigation team represent students and professors at public colleges and universities in matters involving freedom of speech and conscience, due process, and academic freedom. This position is an excellent opportunity to help attorneys engage in strategic litigation on First Amendment issues and bring about real-world impact on campuses nationwide.

Candidates should be exceptionally detail-oriented, proactive, able to work independently, and be technologically proficient. Candidates should also have demonstrated experience working  in a fast-paced environment and strong organizational skills to manage multiple projects at a given time.

About FIRE

The Foundation for Individual Rights in Education (FIRE) is a nonpartisan, nonprofit organization dedicated to defending liberty, freedom of speech, due process, academic freedom, legal equality, and freedom of conscience on our nation’s college campuses. Please visit to gain a sense of our work and mission.

Position Description

FIRE is seeking an entrepreneurial and efficient assistant to provide administrative support to the Legal Director and the Vice President of Litigation. While this position will report directly to the Vice President of Litigation, they will also be part of the litigation team and provide support as needed to other attorneys at FIRE. The daily responsibilities will include, but are not limited to:

  • Organizing daily agendas, calendars, and actively maintaining the Legal Director and Vice President of Litigation’s schedules;
  • Maintaining the Vice President of Litigation’s contacts and general email administration such as setting up filters and folders;
  • Coordinating communications and shared responsibilities between the Legal Director and Vice President of Litigation and FIRE staff, including the Executive Director, other Vice Presidents, and Directors;
  • Coordinating outside speaking engagements, conferences, and other external meetings;
  • Making and preparing all travel arrangements and expense reports;
  • Assisting with writing, copy editing, and conducting research for articles, emails, letters, and speeches, and scheduling publication for articles, as needed;
  • Overseeing the renewal process of FIRE’s malpractice insurance;
  • Assisting with administrative tasks related to FIRE’s Legal Network, continuing legal education programming, and related responsibilities;
  • General administrative tasks including copying, printing, filing, drafting correspondence;  and
  • Assisting other attorneys and departments as needed and as assigned by the Vice President of Litigation.

There may be some occasional work on weekends and evenings and, although projected to be rare, this position may be required to be available in the event of an emergency.


A successful candidate will have exceptional organizational skills and attention to detail, a good work ethic, self-motivation, and the ability to work independently. Most importantly, the candidate must strive for perfection when executing job functions. This position will require the ability to meet deadlines and successfully manage multiple projects at a given time. Furthermore, a candidate must be able to demonstrate:

  • Knowledge of FIRE’s mission and a willingness to advocate for that mission;
  • Exceptional verbal and written communication skills;
  • An ability to exercise sound judgment;
  • Organizational, planning, and time management skills;
  • Superior memory and attention to detail;
  • An ability to manage challenging and fast-paced situations;
  • Strong copy editing skills;
  • Superior computer and internet proficiency, including the ability to use Microsoft Office and Google suite;
  • A four-year undergraduate degree from an accredited college or university;
  • Previous work experience providing administrative and executive-level support to C-level executives is strongly preferred.

Salary and Compensation

Starting salary is negotiable and depends upon experience and education level. FIRE conducts periodic evaluations where employees may receive raises or bonuses for outstanding and excellent work. FIRE also offers a comprehensive benefits package that includes employer-paid comprehensive health, dental, and life insurance, a Section 125 Flexible Spending Account option, matching 403(b) retirement contributions, and a generous paid time-off plan.


Applicants should provide a resume, cover letter, writing sample, salary requirements, and contact information for at least two professional references. All applications are confidential. Please address applications to Peyton Cudaback, Director of Human Resources. Applications can be emailed to

FIRE is an equal opportunity employer.