Planners must meet with the Vice President of Student Affairs/Dean of Students (or designee) at least 2 business days in advance to discuss and plan any proposed event. Planners should understand that additional review time may be required depending upon anticipated size of the event and/or other factors.
- During the meeting, general conduct, expectations and previously scheduled events will be reviewed with planners.
- The Vice President of Student Affairs/Dean of Students (or designee) will review the proposed event and approve the time and place of the event and manner in which the event will be conducted in compliance with College policies, protocols, and other requirements.
- The Vice President of Student Affairs/Dean of Students (or designee) may require safety measures for any event which may include, but are not limited to, bag and safety checks (in which case participants will be notified through clearly posted signs at the event entrance), requiring attendees to present identification, limiting attendance at the event to Holy Cross students and employees, or any other measures designed to ensure the safety of College community members, to prevent disruption of or interference with any operation, event or activity at the College, or to address any other applicable and relevant circumstance.
The College recognizes that students may wish to participate in spontaneous demonstrations. The College has established these requirements to plan for the orderly and safe conduct of these activities and to assist students to avoid any unintended violation of College policies. Whether the advice of the Vice President of Student Affairs/Dean of Students has or has not been sought, participants will be held accountable for violations of any College policy, rule or procedure.