Student Organizations Handbook – Publicity Guidelines

Category: Other Speech Codes, Statement School: Statement Rating: Not Rated Last updated: July 2, 2004

Relevant excerpt

4. Publicity content is expected to be in good taste and not degrading to any individual, group, or the university in general. Any publicity that may go against the educational mission of the university, i.e., publicity that is racist, sexist, potentially offensive, etc., is not allowed.

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5. Publicity is prohibited at all outdoor locations (sidewalks, fence posts, trees, light poles, stakes, garbage cans, exterior walls, etc.) with the exception of designated bulletin boards, banners, and chalking locations

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7. Publicity must be for activities or events open to the campus community, or for information that enhances the educational campus environment.

8. All materials for registered boards and table tents must be machine printed or of comparable quality (i.e. typed, computer printed, calligraphy, etc.). Banner materials may be printed with large permanent markers, but vinyl lettering is preferred. Publicity for unregistered boards must reflect quality in preparation and content, but need not be machine printed.

9. Advertising of alcohol sponsors is not allowed, and phrases that encourage the abuse of alcohol are prohibited.

A. Words, sentences, and advertising containing phrases which encourage the abuse and excessive consumption of alcohol are prohibited and will be removed. Examples: All you can drink, Beer Party, bring your own bottle, etc.

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10. Posters must feature the event being advertised. The event must be visually prominent on the poster in comparison to non-university or commercial logos, pictures, etc., advertising other products.

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2. Placement of posters and fliers shall be limited to bulletin boards designated by the director of each university building. A list of current building directors is included with these guidelines.

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All registered materials must be machine printed or of comparable quality (i.e. computer-printed, typed, calligraphy, etc.). The following information is required on all forms of registered publicity unless otherwise stated under a specific section of these guidelines:

1. The name of the sponsoring university organization or department must appear on the publicity.

2. The date and time of the event, plus location and other descriptive information, unless the publicity is defined as a "teaser" (designed to pique the curiosity of potential audience members); in which case, condensed or abbreviated information is acceptable, but the sponsor must still be included.

3. Student Association requires all fee-funded groups to include the phrase "funded by Student Association" on all publicity. Note: It is the responsibility of each group that receives funds through student fees to include this information on all publicity. The Student Activities and Centers Office will not monitor this inclusion.

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4. Fliers/handbills may be distributed on university walkways if prior approval is given from the Student Activities and Centers Office. Fliers/handbills must meet criteria identified in the campus publicity guidelines. Distribution will not be approved at building entrances.

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6. Distribution of fliers/handbills by non-university organizations is prohibited unless special approval is secured from the Student Organizations Committee.

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2. Cartwright Center and, the Recreational Eagle Center are the only buildings with provisions for indoor banners. Special permission for hanging banners in other buildings may be secured from the building director, and need not be registered through the Student Activities and Centers Office.

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1. Outdoor banner space is reserved for on-campus, university sponsored events, activities, and education that have the potential to impact the entire campus community (banner space on the exterior of Whitney and Recreational Eagle Centers; electronic message board space on the exterior of Cartwright Center).

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2. Banners and electronic message board requests need to be registered in the Student Activities and Centers Office at least two weeks prior to the requested posting date of the message.

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6. Publicity is prohibited at all outdoor locations (sidewalks, garbage cans, fence posts, trees, stakes, light poles, exterior walls, clock tower, etc.), with the exception of designated bulletin boards, banners, and chalking locations for environmental and liability reasons.

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2. Other free publications may be distributed on campus after approval is granted by the Student Organizations Committee and the University Scheduling Office prior to delivery.

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