University Facilities Use Policy

Category: Protest and Demonstration Policies, Security Fee Policies School: Washington & Lee University Statement Rating: Yellow Last updated: November 7, 2018

Relevant excerpt

This Policy is intended to set forth the processes, procedures, and requirements for the use of University Facilities and to facilitate the efficient, safe, and orderly use of such facilities and grounds, consistent with the University’s educational mission.

Major Event means any Event where one or more of the following applies:

1. Over 50 people are anticipated to attend the Event; …
3. The Event is likely to interfere with other University business, functions, and/or activities; or
4.  Alcohol is intended to be served (other than strictly for religious purposes).

Requests made by an Internal Group or a Sponsored Group to use University Facilities for Major Events must be made at least four (4) weeks prior to the date of the Major Event.

The facility usage fees for University Facilities will vary by the specific Facility being used. Internal Groups and Sponsored Groups will not generally be charged a facility usage fee, but may be responsible for other costs associated with the Event, as determined by the University in its sole discretion.

For University-Affiliated Groups and Sponsored Groups, the Director of Public Safety will determine how any costs associated with parking attendants and/or security will be allocated, in his/her sole discretion.

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