Use of University Property and Time, Place and Manner Regulations: Scope of This Policy

Relevant Excerpt

Each activity will be considered on a case-by-case basis to determine appropriate staffing and other security and safety measures based on content and viewpoint neutral factors and objective and credible evidence of specific risks (including, as appropriate, the activity’s proposed location, estimated number of participants [whether open to the public, or by invitation or ticket], time of day, date and day of week, duration, proximity to other activities that may lessen the effectiveness of the security measures, the resources needed to secure the activity, anticipated weather conditions, parking and transportation needs, and any additional viewpoint and content neutral considerations relevant to the assessment of security needs), and not on assessment of the viewpoints, opinions, or anticipated expression of speakers, sponsors, participants, community, or performers.

UPD will make security recommendations that, in UPD’s professional judgment, will address security threats identified as a result of the evaluation. The goals of UPD’s security recommendations will be to: a. Minimize risks to the health and safety of the event participants, audience, and campus community; b. Minimize risks and physical damage to the campus and surrounding community; c. Maximize the ability of the event sponsors to successfully hold the event; and d. Protect the exercise of rights of free expression by all participants and the public.

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The event sponsors must agree to reimburse costs of basic security provided by UPD. Security fees will be based on standard, approved, and published recharge rates for UPD or other security personnel and for any associated equipment costs or rentals. The number of personnel and amount and type of equipment charged will be based on assessment including but not limited to the following criteria:

a. Event venue, including venue size, location, number of entrances and exits to be staffed;
b. Time of day;
c. Number of expected attendees;
d. Whether entrances will be controlled and whether tickets will be sold;
e. Whether the event will be open and/or advertised to non-affiliates of the University;
f. Whether the event will be restricted to invited guests only and/or will be ticketed;
g. Whether alcohol will be served;
h. Whether there will be sales of food, beverages, or other items and whether cash handling will occur;
i. Whether event performers come with personal security teams or details that require UPD liaison;
j. Whether event sponsors or event performers request additional security measures;
k. Whether vehicles, equipment, or items of value will be brought onto campus requiring security; and
l. Whether parking and traffic control will be required for the event.

Security fees will not be charged to event sponsors based on concerns that the subject matter of the event or viewpoints, opinions, or anticipated expression of the sponsors, event performers, or others participating in the event might provoke disturbances or incur costs to respond to such disturbances.