Student Centers and Activities: Student Involvement and Leadership- Events and Program Planning Guidelines

Rutgers University - New Brunswick

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Large Events

Rutgers University Division of Student Affairs defines large events as programs with many complex variables regarding event type, attendance size, and facility limitations and use. Factors considered in implementing Large Event policies include:

  • Type of Event (concert, dance, fashion show, talent show, party, etc.);
  • Day, time, of event as well as University calendar (e.g. Alumni weekend, home football games, Halloween, and other major holidays, etc.);
  •  Location and event  setup;
  • History of sponsoring group and  performers or act;
  • Number of attendees;
  • Attendance open or closed to non-University community.

Depending on the scope of the event, the following policies may apply:


Outside Events:

Large, outside events need prior permission from your Advisor and other appropriate entities before any planning of the event is to take place.  Large, outside events are approved on a case by case basis.