Student Organization Handbook: University Reservations

Relevant excerpt

In order to reserve any state facility on campus, you must submit a request via the online 25Live Master Calendar …

Requests for meeting space must be made no less than 3 days prior to the date of the event and special events no less than three weeks.

The Special Event and Safety Plan form must be submitted to Safety & Risk Management at least 30 calendar days prior to the event start date – Special Event Safety Plan (SESP) to include a layout diagram of the event set-up and any promotional material.

The SESP form is required for all events that include (but not limited to): … Planned controversial presentations to large crowds … Political rallies, protests, marches or debates …

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