All outside activities with a potential impact on the normal conduct of the University’s operation must be scheduled through the Viking Union Reservations Office. Outside activity space requests must be approved beforehand with request of a particular space through the Viking Union Reservations Office, at which time the following will take place:
a. Verification of authority of requesting party to reserve space on campus and clarification of event specifics.
b. Verification of availability of space/check for potential conflict with other activities. Referral to appropriate office if covered under exemptions in section D , or other University requirements, in which case further review would follow that office’s procedures. However, processing for all student and off-campus groups will follow procedures contained herein.
c. Examination of potential effect on ongoing activity of the University, including contacting offices or departments which may be impacted if necessary.
d. Review by other administrative officials if necessary, due to scope or impact of program, e.g., unusual space, precedent possibilities.
e. Approval or denial by Director of the Viking Union/Student Activities. Approval may contain specific requirements as a condition of approval.
f. Distribution of approved event information to Vice President for Student Affairs, Space Administration, Public Safety, Grounds and any party with a particular interest in a certain activity.
g. Inclusion in the Reservations System and distribution through the “University Events Report” which is produced daily and available in the Viking Union Administrative Office, as well as the Viking Union Information Desk.